New Employee Onboarding

Help Institute for Nonprofit Practice design an effective onboarding program for the organization including an employee onboarding checklist and recommendations for best practices.
Institute for Nonprofit Practice
Needham Heights, MA, USA
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Institute for Nonprofit Practice
Needham Heights, MA, USA

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Posted September 23rd

Project details

What we need
  • A written document that identifies the Organization's timeline, onboarding goals, recommended responsibilities and support for new hire success:
  • An onboarding checklist and timeline template that can be completed by the Organization for each new hire
  • A suggested checklist and template outlining onboarding methods the Organization should pursue to meet its goals (human resources and information technology materials, department presentations, mentor assignment, skill sharing, etc.)
  • Recommendations on how to delegate onboarding responsibilities within the Organization or department, if applicable
  • A short plan for communicating with the new hire prior to their first day of work
Additional details

The Institute for Nonprofit Practice is a small, growing entrepreneurial organization. We were founded in Boston and have expanded to serve four communities in the New England region. This fall we are launching our program in New York with plans to scale nationally over the next several years. Our team has grown from four to thirteen over the last year and will continue to grow as we scale. Now is a critical time to build up our internal HR systems and structures to support our staff.

What we have in place
  • As the COO I will be the lead on this project and have my SPHR license from SHRM. Since joining the team in May I have completed a comprehensive review of our HR files, job descriptions, and compensation. We need support with crafting a comprehensive new employee onboarding program that can adapt and be updated as we grow and evolve. We do have checklists and processes in place but we have outgrown them.
How this will help
This project will save us $8,686 , allowing us to invest in professional development and training for our novice HR and operations team so they can effectively support and implement our new structures and systems.

It is critical to our ability to provide a best in class employee experience, especially as we hire Executive Directors to launch new sites.

Project plan

P
Prep: Information Gathering & Goal Setting
  • Volunteer Manager shares current new hire onboarding activities and materials
  • Volunteer Manager shares information about the structure of the Organization and department, and who new hires should meet and interact with
  • Professional and Volunteer Manager brainstorm onboarding goals and objectives, timelines, and parts of company culture that should be incorporated
1
Milestone 1: Assessment & Program Design
  • Professional communicates with Volunteer Manager and other stakeholders to conduct review of existing processes and training materials
  • Volunteer Manager gathers training materials and writes instructions where appropriate for different parts of onboarding, sharing with the Professional
2
Milestone 2: Draft Deliverable
  • Professional drafts full Onboarding Program with guidelines and recommendations
  • Draft will be based on key organization milestones and goals (ie. 30-60-90 day goals) and survey for gathering feedback on a participatory program and measuring onboarding program success
  • Professional drafts full Onboarding Program with guidelines and recommendations
  • Volunteer Manager reviews and provides feedback to the Professional
3
Milestone 3: Final Deliverable
  • Professional delivers final Onboarding Plan to Volunteer Manager
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About the org

Institute for Nonprofit Practice
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Posted by
Megan B.

Chief Operating Officer

Our mission

The Institute for Nonprofit Practice’s mission is to transform communities by equipping the most promising nonprofit leaders with the skills, confidence, and resources they need to make their organizations effective, innovative, and sustainable.

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