Event Concept & Plan

Help Rae`s Hope Inc think through their event concept and plan to ensure their event is a smashing success.
Rae`s Hope Inc
Dallas, TX, USA
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Rae`s Hope Inc
Dallas, TX, USA

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Posted March 18th

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

Rae's Hope needs a volunteer to drive event planning for our girls' activities. Our nonprofit has several events throughout the course of the year including a volleyball clinic, community Bike ride, holiday celebrations, and Technology Day. We need someone to help us collaborate with our community to produce successful events that ultimately sponsor our girls.

What we have in place
  • We currently have an experienced board team, which should make it easy for you to get started. We also have event goals, budget, and timeline, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to fund events and associated materials to go with it, as well as building cash for future investments such as technology for Technology Day.

Our events help produce sponsorship of our nonprofit and keep girls engaged with Rae's Hope goals. In addition, we're able to reach out to our community to prove what the organization can do and outline goals of where our community can get involved.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

Rae`s Hope Inc
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Our mission

Rae's Hope's mission is to empower at- risk girls to take charge of their lives and become productive members of their community.

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