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Team Off-Site or Retreat Planning

Help Mediation Center of Charlottesville have a focused, engaging and successful offsite retreat for their staff or clients by planning the content programming and logistics, and sharing best practices.
Mediation Center of Charlottesville
Charlottesville, VA, USA
Mediation Center of Charlottesville
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Mediation Center of Charlottesville
Charlottesville, VA, USA

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Cause
Violence prevention
Skills
Human resources Project management

Posted April 10th

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Team Off-Site or Retreat Planning

Project details

What we need
  • A detailed agenda for the team event, including a rundown of content and activities
  • A project plan that itemizes the key steps and timelines for preparation and logistical considerations, such as travel and accommodations, catering needs, guest speakers, session content development, and materials
  • A communication plan to attendees including themes, goals, logistics and any preparation participants should consider before the event
  • A draft budget showing any known costs associated with the team event
Additional details

Fall of 2021 A half day retreat for Board and staff (11 people) off-site, 9 am - noon followed by a catered lunch

What we have in place
  • We currently have a responsible party, me, Bd. Pres., which should make it easy for you to get started. We also have resources to support the retreat, and the ability to provide any other information you need.
How this will help
This project will save us $1,508 , allowing us to It will allow us to more efficiently serve our community and to expand the scope of our work.

Primarily to engage the Board members and to recharge staff as we move back to in person work

Project plan

P
Prep: Information Sharing
  • The Volunteer Manager shares information about the team event with the Professional, including the planned date, number of participants, total available budget, goals, and any other available details regarding the planned or preferred location, content, theme, or activities
  • The Professional and the Volunteer Manager meet to discuss the team event concept, brainstorm ideas for content and activities, and establish timelines for the project
  • Note: This project does not include the Professional's attendance at the team event or any coordination of the event itself. If you would like pro bono help with creating a detailed event budget for your team offsite, please post the Event Budget Creation project
1
Milestone 1: Content & Agenda Planning
  • Based on the Organization’s goals for the team event and the direction provided on content, the Professional provides an outline of the proposed content and schedule for the Volunteer Manager to review
  • The Volunteer Manager discusses the proposed content and schedule with other internal stakeholders, and provides feedback to the Professional
  • The Professional revises the proposed content and schedule, and advises the Volunteer Manager on next steps the Organization may need to take to develop the content, such as invite guest speakers, request staff members to lead sessions, etc.
2
Milestone 2: Logistics Planning
  • The Professional provides a draft project plan that identifies key preparation steps and logistics, as well as assignments and timelines for each item
  • The Volunteer Manager reviews the draft project plan with internal stakeholders, and provides feedback to the Professional including key logistics decisions like venue and timing.
  • The Professional finalizes the project plan, and advises the Volunteer Manager on next steps to implement it
3
Milestone 3: Draft Budget
  • The Professional drafts a budget for the team event and fills it in with any known costs, such as venue, travel, materials, guest speakers, etc.
  • The Volunteer Manager reviews the budget with internal stakeholders and provides feedback to the Professional
  • The Professional incorporates the feedback and delivers the draft budget to the Volunteer Manager
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About the org

Mediation Center of Charlottesville
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Causes
Violence prevention Education Human services
Posted by
JG
Jeff G.

Board president

Our mission

The Mediation Center of Charlottesville provides affordable and accessible dispute resolution services through mediation and education, enabling its clients to transform conflict into an opportunity for growth and change.

Testimonials

Read the Impact Story
(No testimonial has been submitted by Jeff)
Jeff and I had some conversations about their need which helped them clarify where to go ith the meeting. In the end the dates for the meeting and the cost of traveling me there since they determined it was better to do in person did not work out. So they hired someone local to run this, which made sense. But Jeff was a great client and I hope to work with him on a future need.
Thomas (Tom) C.
Thomas (Tom) C.

Volunteer

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