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Event Concept & Plan

Help West Hawaii Community Health Center think through their event concept and plan to ensure their event is a smashing success.
West Hawaii Community Health Center
Kailua Kona, HI, USA
West Hawaii Community Health Center
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West Hawaii Community Health Center
Kailua Kona, HI, USA

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Cause
Health & nutrition
Skills
Event planning

Posted March 23rd

Event Concept & Plan

Project details

What we need
  • 3-5 one hour calls with an events professional covering topics like concept, general structure, logistics, and target attendees
  • A written summary of topics discussed, including event concept and theme, general plan, estimated budget (optional), and articulated goals (feel free to use this template as a starting point)
  • Note: This project does not include on-site event coordination or support on the day of the event
Additional details

We are investigating holding a virtual race event and not certain about what type of platform to use or ROI for such an event. We have never done a race event before but our staff have expressed interest in supporting this concept.

What we have in place
  • We currently have supportive staff and board, which should make it easy for you to get started. We also have a budget, and the ability to provide any other information you need.
How this will help
This project will save us $3,002 , allowing us to send a medical team out to conduct Street Medicine for our homeless living on the streets and in encampments around Kona.

We are just exploring the idea of a virtual race as a fundraiser. We think it would be a good fit for our org but need to do a deeper dive and gather more information to determine our level of commitment to this type of fundraiser.

Project plan

P
Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
1
Milestone 1: Strategy Sessions
  • Up to 6 calls with Professional, event point person, and/or others involved in strategy & decision-making
  • Professional drafts or gives feedback on event management timeline, identifying roles and responsibilities and, if applicable, general day-of-event schedule based on shared materials
  • [Suggested Session] Discussion of goals and concept
  • [Suggested Session] Development of general budget and timeline
  • [Suggested Session] Sourcing and identification of vendors and attendees
2
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About the org

West Hawaii Community Health Center
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Causes
Health & nutrition Human services Maternal health
Posted by
Natasha A
Natasha A.

Director of Marketing, Development & Grants

Our mission

West Hawaii Community Health Center offers quality, comprehensive and integrated health services accessible to all who pass through our doors, regardless of their ability to pay. We promote improved health and well-being through Ho`ola Kino. (Healing of individuals, families and communities).

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